Current/returning K-12 families can purchase HERE via store

New transferring K-12 families

Polo ordering must be completed by August 12th

• On Mass days, students in K-12 are required to a wear Mass polo (either long or short sleeve) and Mass day dress.
• There will also be a polo exchange opportunity organized by the PTA on Back to School Night. Details will be communicated when available.
• Questions? Contact Mr. Tim Brooke at [email protected]

• Q: Are there color requirements this year?
  • A: No, students of any grade can select white, black, purple, or gray. 
• Q: Where can I find a sizing chart?
  • A: In the store, you can select and view any item. Underneath that item is a link to a sizing chart.
• Q: Can I purchase my own polo, and have it embroidered with the SHS logo?
  • A: No,  this will not be an allowable option for families. The reason for this is Mass day polos serve as a Mass day uniform. With the number of colors, designs, brands, and logos for polos on the market today this option would defeat the purpose of having a Mass day polo.

School Mass days:

• Wednesdays, 8:30 a.m. grades 7-12th Mass
• Thursdays, 8:30 a.m. grades K-6th Mass
• Holy Days and special Mass celebration days outside our weekly Mass/Liturgy are noted in the school calendar.

• Weekly emails will be sent home to the emails specified on your registration paperwork. If you are not receiving the weekly school news emails please check your spam folder and then contact Jen Koller at [email protected]
• Teacher classroom pages & contact information HERE.
• Elementary Office, 218-773-1579 or Carrie Shea at [email protected]
• High School Office, 218-773-0230 or Dana Yanish at [email protected]
• Daycare, 218-793-0021 or Mandi Legg at [email protected]
• Parish Office 218-773-0877 or Jessica Guzman at [email protected]
• Fundraising & Family Commitment, Courtney Scheving [email protected] or 218-773-0877.
• Admissions/Re-Enrollment, Jen Koller at [email protected] or at 218-773-0877
• Tuition Payment, Assistance & Scholarships, Carl Adolphson at [email protected] or at 218-773-0877.

• Facebook @sacredheartegf
• Instagram @sacredheartegf
• Youtube
• Twitter @sacredheartegf

REGION8A ATHLETIC SCHEDULES & LIVESTREAM LINKS

Athletic Club

• Minnesota athletics:
  • >> HEALTH PHYSICAL FORM (within 3 years)
  • >> MSHSL ELIGIBILITY FORM (once a year)
• North Dakota athletics (marked with * in graphic below):
  • >> PHYSICAL FORM (within 1 year)
  • In regards to co-op sports, at least one student-athlete must participate in order for a co-op to exist. 
  • Additional opportunities may be explored and become available.  Contact Mr. Nevin Lubarski ([email protected]) with questions.

2022-2023 Sacred Heart School Calendar - Updated 9-21-2022

AthletiC CALENDARS (REGION 8)

Weather Cancellations
We recognize storm cancellations may put undue stress on many of you regarding childcare. Traditionally, due to the busing partnership with East Grand Public School for our Minnesota residents, we have usually followed the same plan regarding storm delays and cancellations.  Sacred Heart has decided that, moving forward, we may not always follow East Grand Forks District #595’s decision regarding storm cancellations.  For example, in a two-hour late scenario, we may choose to have school starting at 10:15am, even if East Grand Forks District #595 closes for the day. We have a much higher percentage of families who live within the city limits of East Grand Forks and Grand Forks resulting in possible safe travel, but we ask that you make your own parental decision regarding travel to school based on your situation.  Please look for a text alert and/or email from the school regarding late starts and school closures.  If you do not have an email or cell phone registered for alerts, please contact Dana Yanish at [email protected]

Faith & Family Night

To call to attention the importance of family life, Sacred Heart stops all activities after 5:30pm on Wednesday nights to allow families to be together. This time is known at Sacred Heart as Faith, Family, Fun Night. Families today are busier than ever. As a Catholic school, Sacred Heart has the obligation to support the family, the domestic church. The Catholic Church teaches that the family is the basic unit of society. St. Pope John Paul II said this about family and society "As the family goes, so goes the nation and so goes the whole world in which we live." St. Mother Teresa once said, "If you want to change the world, go home and love your family." 

For Faith, Family, Fun Night there will be a movie of the month, a prayer focusing on the virtue of the week and an activity for families. Families are encouraged, but not required, to partake in the activities.  Prayers and other suggestions are posted weekly on our >> Sacred Heart Facebook page.

For questions, contact Tim Brooke at [email protected]

Arrival & Dismissal Procedures (2022-2023)

Student Safety for Arrival and Departure: 

We want to ensure that all students are accounted for at all times. Education is a very important part of our students lives and being punctual is essential. Students should arrive at school by 8:05AM so they have time to settle in and get to their classroom by the 8:15AM bell. 

Preschool-6th Grade: For an elementary student absence, late arrival, or early dismissal, please contact the student’s teacher by email using their @sacredheartegf.net account and elementary administrative assistant, Mrs. Carrie Shea at [email protected] or call the elementary office at 218-773-1579. Drop off for late arrivals and pick up for early dismissals during the school day will be at door #4. The main school doors will be locked at 8:15AM, elementary parents/guardians will need to park, ring in at door #4, and escort their child to/from the office when signing in/out after the 8:15AM bell. 

7-12th Grade: For a high school student absence, late arrival, or early dismissal, please contact high school administrative assistant, Mrs. Dana Yanish at [email protected] or call the high school office at 218-773- 0230. Students should immediately report to the high school office to sign in upon arrival. Students leaving school early must obtain an Early Dismissal Pass from the office prior to being dismissed from class/school. Drop off for late arrivals and pick up for early dismissals during the school day will be at door #2. 

Illness Protocols for Returning to School: If a student has a fever of 100 degrees or higher or a stomach virus; they will need to be symptom free for 24 hours before they may return to school. In the case of a fever, their temperature would need to be below 100 degrees with no fever-reducing medication. >> FOR COVID GUIDANCE

Bussing Information

• Pre-register by contacting Carrie Shea at [email protected] or at 218-773-1579
• NO END OF DAY BUSSING HOME due to EGF Public early dismissals 
  • Wednesday, September 28th
  • Wednesday, Oct 19th
  • Wednesday, Nov 16th
  • Wednesday, Dec 14th
  • Wednesday, Jan 25th
  • Wednesday, Feb 22nd
  • Wednesday, Mar 15th
  • Wednesday, April 19th
  • Wednesday, May 17th

• Learn More about After School Program
• Contact Program Coordinator Erika Roufs [email protected]

Application for Educational Benefits (Free & Reduced Meals)
Meal Charging Policy

MENU: SEPT 2022

All families are asked to return a Free & Reduced lunch form (sent home in your back to school packets) before the start of school.

Contact Rebecca Swiger for account balance or questions: [email protected]

Breakfast
Kindergarten: Free
1-6: $2.00
Grades 7-12: $2.20

Lunch
K-6: $3.45
Grades 7-12: $3.55
Staff & Guest: $4.95
Extra Milk: $0.55

WordWare login

• Families will receive a weekly email updating them of the current account amount.
• Cash/check payments can be dropped off at the school or sent in with your child.
• Account view: Families have to get a family key from the food service coordinator ([email protected]) that is only good for 24-48 hours to set up their online account. The login allows them to see their account balance, but they are not able to make payments through the system.

Food Service Reasonable Accommodation Policy Adopted 11/2016
Sacred Heart Schools Food Service Program (School Food Authority) will make reasonable accommodations for persons with disabilities. 

The School Food Authority is required to provide FOOD SUBSTITUTIONS or MODIFICATIONS if:

• A physician’s statement is on file in the school food authority that describes the participant’s disability (a disability as defined in federal regulations) that prevents the participant from eating the regularly offered foods, AND …

• The physician has indicated the substitutions or modifications that the participant needs. The “Special Diet Statement” from the physician must be kept on file at the school. It is the responsibility of the parent to provide the school with a copy of this physician statement.

Special dietary requests such as vegetarian diet are not mandatory of the School Food Authority to provide. The School Food Authority will consider all requests, but may not comply with the request. All special requests must be in writing from the parent prior to the students first day of school.

Commitment is the amount each family is expected to complete in school fundraisers OR pay by May 31st. Each family has ONE RATE assigned, based on OLDEST CHILD: Preschool $300, K-6th $750, 7-12 $900

Questions on fundraising? Contact Courtney Scheving at [email protected], or at 218-773-0877.

• Catholic School credit: Families with younger children attending another area Catholic School are eligible for a $400 commitment discount. Let Courtney Scheving ([email protected]) know in order to have this credited to your account.
• Don‘t want to fundraise? Families can choose to pay the actual cost of education ($8,336) and do not have to participate in fundraising. Contact Carl Adolphson at [email protected] for more information.
• Pay off your family commitment balance >> USING OUR ONLINE PAYMENT TOOL
• Opt out or incomplete balances:  If a family is not enrolled in our Cost to Educate Payment Program and does not wish to participate in fundraising, or does not complete their fundraising,  they will need to pay their fundraising balance before the last day of school.  
• 8 Easy ways to earn credit!
  • Send Rake-A-Thon letters (100% of donations received)
  • Volunteer/Golf/Sponsor at Golf Scramble ($25/hour OR 100%)
  • Sell Calendar Raffle Tickets (100% of sales)
  • Donate to Giving Hearts Day (100%)
  • Sell SHS Raffle Tickets (100% of sales)
  • Volunteer time for fundraisers ($20/hour)
    • >> Sign-up for family commitment volunteer email list
  • Spring Fling ($25/hour OR 100% of donations/sponsorships)
  • Buy Scrip (10% of each sale)
• For questions on fundraisers or on commitment, please contact Courtney Scheving at [email protected] or at 218-773-0877.

It's easy to fundraise! Here is information on our active fundraisers:

Buy Scrip Gift Cards
SCRIP are Gift Cards. Sacred Heart buys Gift Cards through a partnership at a discounted rate then sells the Gift Cards at face value. Sacred Heart receives the difference as profit. It truly is the easiest fundraiser you can participate in as you support Sacred Heart Church & School PLUS you can earn 10% back from each purchase you make as credit towards your fundraising commitment! >> LEARN MORE ABOUT SCRIP AND VIEW CURRENT LIST

Rake-a-Thon

Rake-A-Thon letter packets were sent home with each family's youngest child on September 14th.

What is Rake-A-Thon?
Rake-a-Thon is a yearly service and fundraising project the students do in our local community. As part of the service project, students ask for sponsorships. Sponsors receive letters sent by our students asking for an online or mailed sponsorship. Families can also email the link address www.sacredheartegf.net/rakeathon to family and friends. Rake-a-thon will be held on October 17th.

How does my family complete sponsor letters?
In your packet there are instructions on how to complete the preprinted sponsor letters and a >> A VIDEO is available to explain the process. Completed letters can be returned to the school and we will pay to mail them on your behalf.

Do I receive any credit?
Yes! Any gifts received as sponsorships towards your child for the service event will apply towards your family fundraising commitment. Students will complete the service project (either raking yards or picking up litter) as part of Rake-a-thon on October 17th.  Sponsorship will continue to be credited until December 1st.

Help fill our map!
This year we are asking for your help to fill our map as part of our 50 State Challenge! We would like to collect a donation from all 50 states. Last year we came so close -- we just needed a few more states! We will post WEEKLY updates to the map in our Friday e-newsletter and weekly on our >>FACEBOOK PAGE.

Can't fill out Rake-A-Thon letters? Here's other ways you can still earn credit during this fundraiser!

• Share the online donation link with family and friends! www.sacredheartegf.net/rakeathon and ask them to sponsor your child.
• Personalize and then send an email or text message to family and friends with the following sample text!
  • On October 17th, CHILD'S NAME, will participate in Rake-A-Thon, a school-wide community service event at school. Would you be willing to sponsor him? Any amount is appreciated! Sponsor online at https://bit.ly/shsrakeathon

Raffle Calendar
We are asking each family to sell a minimum of 10 calendars this year. Calendar sales packets and instructions will be sent home on Back to School Night. More can be obtained in the parish office or can be sent home with your child by contacting Courtney Scheving at [email protected] Each raffle calendar is $40 and each sale counts 100% towards family fundraising commitment. The raffle is for 365 cash drawings (one for each day). We ask families to return sold & unsold calendars in the first week in January as the drawing will be held on the date specified on the back of the calendar in January. >>WINNERS LISTED HERE

2022-2023 Information

• Scholarship & Tuition Assistance Award letters were sent out in June to families who completed the online application.
  • If you did not receive your letter, or have not completed your annual application and plan on utilizing scholarships or tuition assistance based on financial need, please contact Carl Adolphson at [email protected] or at 218-773-0877 ext 163.
• Tuition payment plans must be setup BEFORE first day of school
  • Tuition payment account setup: Login information will be sent home to families in August with payment plans beginning in September. All families must have a payment plan in place by the first day of school. Plans are: Annual, Semi-Annual, Quarterly, 12 month (Sept-Aug).
• See tuition collection policies

Sacred Heart School is committed to providing an affordable and quality Catholic education for its families. In an effort to be good stewards of the resources we have been given, Sacred Heart School uitilizes the FACTS Grant and Aid application process. FACTS is a national tuition management company whose services provide for an independent determination of financial need and an equitable allocation of available tuition assistance funds.  To qualify, a family must be registered with a K-12th student, complete an ANNUAL application.

Visit the Tuition Rates & Assistance Information Page


Learn more about the Optional Cost to Educate Program

Safe Environment Certification (required to chaperone or volunteer)

Opportunities for parents

• Safe environment training is required ANNUALLY (July 1-June 30) to volunteer or chaperone
  • >>COMPLETE TRAINING & CERTIFICATION ONLINE
    • View PDF Help guide to certification
  • Training takes about one hour
  • Ideally should be done 30 days prior to volunteering (back ground check and Diocesan clearances)
• Sign up to be notified of family commitment volunteer opportunities

Opportunities for students

• Service requirements for students are outlined in the handbook
• 100 Hour Service Challenge for 9-12th grade students
• National Honor Society requirements (members only)
• Student Council requirements (7-12, elected)
• Classes also pack food at North Country Food Bank
• Service & hours logged using forms outside high school office.